Bids in a minute,
not an evening.
HVAC bidding software for residential contractors who are tired of burning their evenings on proposals. Describe the job in plain language and CoolBid drafts a priced BOM, labor breakdown, and customer-ready proposal in about a minute. Your catalog, your margin, your numbers.
| Item | Qty | Total |
|---|---|---|
| 3.5-ton heat pump, 16 SEER2 | 1 | $4,280 |
| Air handler, variable speed | 1 | $1,640 |
| Line set, 3/4×3/8, 25 ft | 1 | $312 |
| Code-required disconnect kit | 1 | $96 |
| Install labor | 18 | $2,340 |
Built on real jobsite data from a working HVAC contractor
Three steps from truck to bid
No more typing line items into a spreadsheet after dinner.
Describe the job
Type a short description between appointments. Attach photos or a supplier quote if you have one — no floorplans, no spreadsheets, no forms.
coolbid drafts the proposal
Claude generates a priced BOM, labor hours, and a homeowner-facing narrative in about a minute — using your catalog and your margin.
Send it to the homeowner
A polished proposal with a Detailed or Summary view, shareable as a link or a PDF the same hour they called.
Every corner of an estimate, handled
The details HVAC pros actually care about — not a generic CRM bolt-on.
Conversational intake
Type it like you'd text your helper: '3.5-ton heat pump, 1,820 sq ft ranch, replace line set'. coolbid understands scope, equipment, and site constraints — no forms, no drop-downs.
Minutes, not afternoons
Proposal drafted in ~60 seconds.
Your catalog, your margin
A small ballpark catalog you own and edit. Override a price and coolbid remembers.
Homeowner-ready PDF
Polished proposal with narrative, BOM, and totals. Detailed or Summary view — you pick.
Labor built in
AI estimates hours per task category. Your shop rate stays in settings — totals recompute on edit.
The honest answers
Not on the list? Email kolbey@coolbid.app and we'll get back to you.
What if my description is messy?
Can I attach photos or a supplier quote?
How does pricing work?
Does it handle labor?
Who built this?
Stop drafting proposals.
Start sending them.
Takes about two minutes to set up. Your first proposal is ready before the coffee's done.